Green Cove Springs, Florida
2233 Village Square Parkway
MARCH 15, 2007
Hearings for Special Actions regarding Students - 4:00 p.m.
REGULAR MEETING - 7:00 p.m.
Invocation
Pledge of Allegiance
Call to Order
1. Attendance
Minutes: Present: Carol Vallencourt, District No. 1; Carol Studdard, District No. 2; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Charles Van Zant, District No. 3, has taken a leave of absence. Superintendent David Owens was also in attendance at the meeting.
Consent Agenda
Superintendent2. C-1 Minutes of workshop/special meeting on February 1, 2007; student disciplinary hearings and regular meeting of February 15, 2007; and special meeting of February 26, 2007
Attachment: Feb0107.pdf
Attachment: Feb1507Disc.pdf (Confidential Item)
Attachment: Feb1507Minutes.pdf
Attachment: Feb2607Minutes.pdf
School Board Members3. C-2 Florida School Boards Association Annual Dues for 2007-08
Attachment: FSBADuesInvoice.pdf
Deputy Superintendent4. C-3 Amendments to Staff Allocations - 2006-2007
Attachment: Staff Allocations - 2006-2007.pdf5. C-4 Amendments to Staff Allocations - 2007-2008
Attachment: Staff Allocations - 2007-2008.pdf
Human Resources6. C-5 Personnel Consent Agenda
Attachment: March Personnel Consent Agenda.pdf7. C-6 Amend the 2006-2007 Salary Schedule
Attachment: Salary Schedule changes March, 2007.pdf8. C-7 Appointment of Clay County School Board's CCEA and CESPA Bargaining Team Members for 2007-2008
Instruction9. C-8 Up-dated SAC Composition
Attachment: CHE updated SAC 1 2007 MEMBERS06.2.pdf
Attachment: KHHS updated SAC 1 2007 MEMBERS.pdf
Attachment: OPH updated 1 2007 SAC 2006 2007II (2).pdf
Attachment: WES SAC compliance updates 1-29-07.pdf10. C-9 Consultant Services for MCE
Attachment: MCE March 2007 Board Agenda Linda's Resume word.pdf11. C-10 Bannerman Learning Center Placement in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements mar 07.pdf12. C-12 Co-Enrollee list for February 2007
Attachment: February 2007 Co-Enrollee list.pdf (Confidential Item)13. C-13 2006-2007 Proclamation endorsing Juvenile Justice Week, April 2-6, 2007
Attachment: Proclamation for JJ wk.pdf14. C-14 Student Travel
Attachment: Student Travel-Board Backup-March 15, 2007.pdf15. C-15 Quarterly Log of Student Travel
Attachment: Quarterly Log of Student Travel for January, 2007-March, 2007.pdf
Business Affairs16. C-17 Monthly Financial Report for February, 2007
Attachment: MONTHLY FINANCIAL FEB, 2007.xls17. C-18 Warrants and Vouchers for FEBRUARY, 2007
Attachment: WARRANTS AND VOUCHERS.xls18. C-19 Budget Amendments for the Month of February, 2007
Attachment: AGENDA-budget impact stmt Feb.pdf
Attachment: February 2007.xls19. C-20 Monthly Property Report - February, 2007 - Furniture/Equipment
Attachment: Furniture-Equipment Report-February, 07.pdf20. C-21 Monthly Property Report - February, 2007 - AV Materials
Attachment: Audiovisual Report-February, 2007.pdf21. C-22 Monthly Property Report - February, 2007 - Software
Attachment: Software Report-February, 07.pdf22. C-23 Monthly Property Report - February, 2007 - Vehicles
Attachment: Vehicles Report-February, 07.pdf23. C-24 Deletion of Certain Items Report - March, 2007
Attachment: Monthly Deletion Report-March, 07.pdf24. C-25 Payroll Calendars for School Year 2007-2008
Attachment: 2007-2008 Payroll Calendars.pdf25. C-26 Day Camp Proposal between Dye-Clay Family YMCA and Argyle Elementary, Green Cove Junior High, Lakeside Elementary, Orange Park Elementary, RideOut Elementary, and Swimming Pen Elementary
Attachment: Argyle Elementary YMCA Contract.pdf
Attachment: Green Cove Junior High YMCA Contract.pdf
Attachment: Lakeside Elementary YMCA Contract.pdf
Attachment: Orange Park Elementary YMCA Contract.pdf
Attachment: RideOut Elementary YMCA Contract.pdf
Attachment: Swimming Pen Creek YMCA Contract.pdf26. C-27 Bids To Be Awarded27. C-28 Bid Renewals To Be Awarded
Support ServicesAdoption of Consent Agenda28. C-29 Pre-Qualification of Contractors
Attachment: Contractor List, 3,15,07.pdf29. C-30 District Office Roof Repair B-3 Substantial and Final Completion
Attachment: SC.CO.Roof 001.pdf
Attachment: FC.CO.Roof 001.pdf30. C-31 Construction Manager At-Risk Contract for High School “QQQ”
Attachment: QQQ Backup.pdf31. C-32 Change Order #11 for Coppergate Elementary School
Attachment: Change Order 11, CGE.pdf32. C-33 Clay County Utility Authority Close-Out Documents for Coppergate Elementary School
Attachment: CCUA Close Out Docs, CGE.pdf
33. Adoption of all remaining Consent Items
Minutes: Consent Items C-11, C-16 and C-34 were moved to Discussion.
Motions: Approve the Consent Items as presented, with the exception of those moved to Discussion or deleted. - PASS Vote Results Motion: Lisa Graham Second: Carol Studdard Wayne Bolla - Aye Carol Studdard - Aye Carol Vallencourt - Aye Lisa Graham - Aye
Recognitions and Awards (There were none)
Scheduled Citizen Requests
34. Cindy Bragg regarding bussing for students enrolled in Clay County Academies
Minutes:Mrs. Bragg feels the school district should provide county-wide transportation for students attending academic academies outside their assigned school zone.
Superintendent Owens was sympathetic, but noted that transporting students from all over the county to schools of choice would be extremely costly.
Presenters
35. Beverly Slough, President of the Northeast Florida School Boards Coalition, regarding collaborative Legislative Issues
Minutes:The Coalition has agreed that the five school districts which make up the Coalition, would have more effectiveness by promoting common legislative issues jointly. Mrs. Slough reviewed the following list of priorities that will be presented to the Legislature:
Funding - The prime goal is to see per pupil expenditures in Florida funded to at least the national average.
Accountability - Increase efforts at the state and national levels to more closely align the A++ and No Child Left Behind accountability systems.
Local Control - School boards must have the decision making authority and flexibility necessary to move our schools toward excellence.
Transportation - Increase transportation funding and revise the allocation formula to better meet school district needs.
Discussion Agenda
Superintendent36. Clay County Agricultural Fair Resolution
Attachment: 2007FairResolution.pdf
Minutes: This year's Fair will be held April 5-14, 2007. Chairman Vallencourt will attend the annual Fair Luncheon on March 27th to officially present the School Board's Resolution showing its support.
Motions: Approve the Clay County Agricultural Fair Resolution. - PASS Vote Results Motion: Lisa Graham Second: Wayne Bolla Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye
School Board Members37. Discuss and consider lobbyist services of John Thrasher
Minutes:The Board feels they have a wonderful working relationship with our legislative delegation and that they can accomplish their lobbying efforts in house. In doing so, this would be more cost-effective for the school district and consensus was to discontinue the Agreement with Southern Strategy Group at this time.
Motions: Discontinue services with Southern Strategy Group. - PASS Vote Results Motion: Carol Studdard Second: Wayne Bolla Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye
Deputy Superintendent38. Public Hearing - Amendments to CCSB 6GX-10.6.01 Educational & Ancillary Facilities, Section K - School Size
Attachment: CCSB Policy 6.01 K - School Size.pdf
Minutes: The public hearing was held, with no one present to speak to the item.
Motions: Approve the Amendments as advertised. - PASS Vote Results Motion: Carol Studdard Second: Lisa Graham Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye
Human Resources39. Human Resources - Special Actions
Attachment: special actions 3-15-07.pdf (Confidential Item)
Motions: Approve the employee action as presented. - PASS Vote Results Motion: Lisa Graham Second: Carol Studdard Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye
Instruction40. C-11 (Bolla) 2007/08 Special Pupil Requests; 2007/08 Non-Resident Admissions Guidelines
Attachment: 0708 SPA Non-Res Guidelines.pdf
Minutes: Mr. Bolla's concern was with the admissions exception made for children of Non-Resident business owners in Keystone Heights. He feels the policy is not being applied fairly to all county residents, especially people living in Duval County who own businesses in Clay. Mr. Bolla made a motion that this exception be deleted from the policy, but following further discussion, Mr. Bolla withdrew his motion and consensus was to table the item until the April 19, 2007 meeting at which time the Superintendent will supply additional information on the numbers of students involved.
Motions: Table Item - PASS Vote Results Motion: Wayne Bolla Second: Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye 41. C-16 (Bolla) Advertise Revisions to the 2007-2008 Elementary and Secondary Code of Student Conduct
Attachment: SCOC Summary of Revisions 07-08.pdf
Attachment: Elementary Redlined2007-08.pdf
Attachment: Secondary Redlined 2007-08.pdf
Minutes:Mr. Bolla felt that the new restrictions placed in the policy limiting the use photographic or image recording devices might interfere with snapshots being taken for normal school activities. It was noted that the policy clearly allows for pictures to be taken for any school sanctioned activity or function. The new language is being added primarily to prohibit photos being taken or used for unauthorized or illegal purposes, especially on the internet.
Motions: Approve for advertising, as submitted, the revisions to the 2007-2008 Elementary and Secondary Code of Student Conduct. - PASS Vote Results Motion: Carol Studdard Second: Lisa Graham Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye
Support ServicesPresentations from the Audience42. C-34 (Bolla) Receive Timelines for the Implementation of School Concurrency
Attachment: Concurrency Timelline 3,6,07.pdf
Minutes:Mr. Bolla's concern was that we might be impeding the concurrency process by setting such late deadlines. Mr. Elliott related that the purpose in bringing this item to the Board was to set a clear definition of the timelines for the concurrency process. He and Mr. Connell both reminded Mr. Bolla that this is a complicated process and that it involves many other municipalities. They assured him that we will move the process along as quickly as possible, while taking caution to work through the complex details.
Motions: Receive the timeline for the implementation of School Concurrency. - PASS Vote Results Motion: Wayne Bolla Second: Carol Studdard Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye
Superintendent Requests
43. Special Board Meeting
Minutes: Through the Superintendent, Mr. Elliott asked for a special board meeting to award the guaranteed maximum price (GMP) on the contract with Skanska for Elementary School "W." The special meeting was scheduled for Tuesday, March 27, 2007 at 2:00 p.m., and will be held in the Accounts Payable Conference Room.
School Board's Requests
44. Emergency Item regarding Moratorium on Residential Rezonings
Minutes:Chairman Vallencourt explained the urgency of sending a letter to the Board of County Commissioners prior to their next meeting in which they will consider imposing a moratorium on residential rezonings. The Board needs to convey strong support for immediate imposition of the moratorium. It was noted that this action is in the best interest of the school system and justified for emergency action of the Board.
Motions: Declare emergency action for letter of support to the BCC regarding moratorium on residential rezonings. - PASS Vote Results Motion: Lisa Graham Second: Wayne Bolla Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye
45. Letter in favor of imposition of the Residential Rezoning Moratorium
Attachment: MoratoriumSupport.pdf
Motions: Motion to approve sending to the Board of County Commissioners a letter drafted by School Board Attorney on behalf of the Clay County School Board and the Superintendent of Schools conveying strong support for immediate imposition of a county-wide residential rezoning moratorium. - PASS Vote Results Motion: Carol Studdard Second: Wayne Bolla Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye
46. Letter of Appreciation
Attachment: VoteStatus.pdf
Minutes: A letter was reviewed and signed by all School Board members and the Superintendent to be forwarded to the Board of County Commissioners, expressing appreciation for granting voting status to the School Board representative on the Planning Commission.
47. Training on Sexual Harrassment Issues
Minutes: Mr. Bolla asked for information as to what training had been provided with regard to the Mediation Agreement entered into between the School Board and Kelli Davis. This information was provided to Mr. Bolla by Superintendent Owens and Attorney Bruce Bickner.
Adjournment
48. The meeting adjourned at 8:05 p.m.
